IT 4 Offices

Call us - 0333 332 6600

Pro-Active Support

At IT 4 Offices we use a state of the art monitoring software to ensure your systems are running and kept running, preventing downtime where possible and ensuring you are in running your company using your IT systems effectively and not allowing your IT to prevent you working.

Pro-Active IT

IT Migration

Whenever a system change is required within a business, a migration process is used to ensure that important company and client data is kept secure and accessible.
Including: Cloud, Virtualisation or Mergers/Buyouts

Migration

Email Security

Are you fed up with adding senders to junk lists.   Many of our clients using our spam filters now have the time to work without interruption from constant adverts and unimportant spam emails, as well as having the peace of mind that they are protected by multi-layered virus protection.

Email Security

Network Design

IT 4 Offices have developed a solutions portfolio that enables the provision of full end-to-end infrastructure solutions.
This range enables us to provide our clients with both a tailored and integrated solution to their entire infrastructure networking needs.

Network Design

GDPR - Secure your data

The European General Data Protection Regulation (GDPR) comes into effective on 25/05/18.  Many UK businesses are getting ready and while others may not yet heard of it or this is does not relate to them.  Tougher fines and stricter regulations effect all businesses, across all industries and countries. 

Remember, your business needs to take into account past and present employees and suppliers as well as customers (and anyone else’s data you’re getting hold of, storing and using)

Look hard at your security measures and policies. You’ll need to update these to be GDPR-compliant, and if you don’t currently have any, get them in place. Broad use of encryption could be a good way to reduce the likelihood of a big penalty in the event of a breach.

 

Securing your data

Many businesses have shared data within their business.  The new regulations require you limit data access to those who actually require it for their work.

Keeping IT simple is key to any system you use, we suggest the following:

  • Locking down file shares to a single user or team/groups. For example: Your HR information should only be needed by the persons who deal with Employment records or payroll.  
  • Data should be placed in folders within the shares to only the department who needs access.    For example:  You may keep Employee records in one folder and the payroll data in another.  If your employee records are not needed by the payroll clerk and your HR manager needs both HR and Payroll records, the folders permissions would be set with the HR manager having access to both folders and only the payroll folders.
  • File permission or passwords can be also implemented to further secure the folders.  If your network shares do not allow folder permissions then adding a password to a file will restrict access further.
  • If you are using an application to manage your payroll or accounts, always ensure the passwords meet best practice and are different from the users login password.
  • PCs should be set to auto screen lock so that access is automatically restricted if the user PC is inactive or away from their desks.
  • Backup - Always ensure you have a secure backup of any critical files and have regularly tested their restore.
  • Disk Encryption - if you are using a laptop or storing the data on USB sticks, you should encrypt the disks to prevent unauthorised access in the event the device is lost or stolen.  Encrypted USB sticks are available with additional software/hardware which requires a password or fingerprint to access the data.  These are normally worth the additional cost and could save a large fine after a data breach. 

Apart from securing your data, you should also keep your computers up to date by applying the latest updates.  Install a good antivirus/anti-malware application, consider restricting access to the internet via web filtering, use a good anti-spam filter and of course train your staff.   

 

 Should you need assistance with securing your data, please contact our sales team.

 

 

 

SMB IT Support

If you are a business owner/manager and would like to discuss outsourcing your IT support, give us a call and speak to one of our team

SMB IT Support   Ad-hoc Support

IT Supply

If you have a hardware or software requirement or have a project you would like to discuss, give our team a call

Hardware   Software   Hosting

Partnerships

At IT 4 Offices, we have formed strong relationships with industry recognised businesses to provide our clients with the best systems that they require to run their daily business tasks.

Microsoft Registered Partner | Dell Partner | HP Partner
 
 
 HP Cisco
Draytek Synology

Contact Us

Call on 0333 332 6600

52 Halcyon Close
Witham,
Essex. CM8 1GY

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