IT 4 Offices

Call us - 0333 332 6600

Pro-Active Support

At IT 4 Offices we use a state of the art monitoring software to ensure your systems are running and kept running, preventing downtime where possible and ensuring you are in running your company using your IT systems effectively and not allowing your IT to prevent you working.

Pro-Active IT

IT Migration

Whenever you a system change is required within a business, a migration process is used to ensure that important company and client data is kept secure and accessible.
Including: Cloud, Virtualisation or Mergers/Buyouts

Migration

Email Security

Are you fed up with adding senders to junk lists.   Many of our clients using our spam filters now have the time to work without interruption from constant adverts and unimportant spam emails, as well as having the peace of mind that they are protected by multi-layered virus protection.

Email Security

Network Design

IT 4 Offices have developed a solutions portfolio that enables the provision of full end-to-end infrastructure solutions.
This range enables us to provide our clients with both a tailored and integrated solution to their entire infrastructure networking needs.

Network Design

Email Filtering

As soon as you give out your email address or comment on the web, you may subscribe to an interesting website or give out your business card to someone.  Once you do the amount of unwanted messages aka “spam” you receive in your inbox on a daily basis is growing.

With email being used to trick you into opening a Trojan or link to a website pretending to be from your bank the need to filter these attacks on you and your companies data is of high importance.

SPAM

As email systems have developed, more and more emails are being sent and its getting harder to spot a legitimate email vs a scam.  Any emails that are unsolicitored should be considered spam, if you have given your email address to a website then not checked or unchecked their subscription box or terms and conditions correctly, your email address could be sold to a 3rd party which you have no interest in.

Internet spiders trawl the many websites  capturing vital email addresses and so that the privacy and electronic communications (EC directive) regulations 2003 is ignored.

Virus & Trojans

Many users unwittingly have programs installed which scan their pcs for personal data, email addresses and your contacts are prized by their creators and which they sell on or email more of their spam.

Emails which look so real may even have links to the official websites, banks, parcel delivery companies, HM Inland revenue & customs have all been seen again.  They link back to websites which look like the real thing or will have a compressed attachment which you may inadvertently open, this may not do anything the first time but it will sit, capturing the information you hold.  Identity theft can all start with your email address.

EMAIL Filters

No one individual can handle the millions of emails which the internet exchanges on a daily basis.  Using a number of methods including:

  • virus checkers,
  • Bayesian filters
  • regular expression filters
  • black and white lists

 

As well as a large database of existing known emails, we are able to filter a large proportion of spam and virus before it reaches you.  Filtering and quarantining emails so that you’re crucial time is spent responding to the emails you want to receive.

The spam filter service provides a manageable portal for you whole company, whether you have 1 email address or thousands, the system is easy to use.

Daily reports

Many filtering system offer a daily report or send you an email every time an emails is blocked. Our configurable service provides an hourly report which lists the messages you have, what has been blocked or quarantined and allows you to release them quickly without having to contact your IT support.

Info-mail

If you have ever subscribed to a company’s email newsletter and after you subscribed wished you never had or wanted only to see one occasionally, our system tag some emails as INFOMAIL, which are legitimate emails but could be filtered out and released at your leisure.

Advanced options: Archive, business continuity and encryption

Once you have filtering you may also have the need to archive all emails for reference or compliance, our system provides facilities for emails to be verifiably unmodified and inalterably stored for 1 to 30 years.

We know that any failure or downtime in business communication can be fatal; having a stand-by email system available that can be accessed worldwide and without your customers recognizing any difference can make the difference.

Encryption of emails between companies to protect against unauthorised disclosure or fraud can be built into our solution for a minimal cost.

Managed Appliance Or cloud

If you are a small or medium business using the cloud based management is easy, emails are filtered, quarantined or delivered only using the minimal amount of your bandwidth.

If you have a business with more than 1000 employees then a managed appliance offers the best of both worlds.  Guaranteed uptime, detection rates and less than 0.0004 per cent false positives ensure your business has the filtering it requires.

Email filtering example

An Essex based accountant with 10 staff was receiving over 250,000 emails per month which was overloading their small business server; consuming both disk space and ADSL bandwidth; and taking up considerable time while staff sifted through emails on a daily basis, with real client emails being missed or deleted accidentally we implemented the cloud based service which had a dramatic effect, reducing their emails to 5000 per month.

The impact of their systems was immediately visible, the server and ADSL bandwidth was running efficiently again, users were not wasting time deleting hundreds of emails which meant that their clients queries and accounts were finished on time.  Even the directors were happy as the annual costs of the service were less than the cost a day’s staffing costs.

Contact Us

For more information about our services and the solutions IT 4 Offices provide please call us on: 0844 445 73000844 4457300 or email This email address is being protected from spambots. You need JavaScript enabled to view it.

SMB IT Support

If you are a business owner/manager and would like to discuss outsourcing your IT support, give us a call and speak to one of our team

SMB IT Support   Ad-hoc Support

IT Supply

If you have a hardware or software requirement or have a project you would like to discuss, give our team a call

Hardware   Software   Hosting

Partnerships

At IT 4 Offices, we have formed strong relationships with industry recognised businesses to provide our clients with the best systems that they require to run their daily business tasks.

Microsoft Registered Partner | Dell Partner | HP Partner
 
 
 HP Cisco
Draytek Synology

Contact Us

Call on 0333 332 6600

52 Halcyon Close

Witham

Essex, CM8 1GY

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